Administration Executive

Job Description

We are looking for a dedicated Administration Executive / Admin Assistant to manage office operations, coordinate logistics for our programmes, and provide backend support for online and offline activities. This role will give you exposure to office administration, programme management, and communication coordination.

Manage office operations, including stock, stationery, and asset management.

Maintain systematic records of office assets and ensure office upkeep.

Coordinate logistics, packing, and courier dispatch of programme materials to school sites.

Schedule and coordinate pre-programme meetings with school principals and coordinators.

Provide backend support for online meetings and webinars (Zoom scheduling, links, recordings, data management).

Organise and maintain participant data, documents, handouts, PPTs, and session records.

Manage calendars for senior team members and ensure timely coordination.

Provide backend or on-ground support to facilitators during sessions.

Assist the social media team with content recording during sessions and events.

Additional Candidate Preferences:

Strong organisational and time-management skills.

Good written and verbal communication skills.

Comfortable using Zoom, Google Workspace (Docs, Sheets, Drive), and basic office tools.

Ability to manage multiple tasks and meet deadlines.

Detail-oriented with systematic record-keeping habits.

Willingness to provide both backend and on-ground support.

Interest in working in the education or social impact sector is a plus.