Supervisor cum Administrator

Job Description

Supervisor cum Administrator
We are looking for a versatile, proactive, and organized Supervisor cum Administrator to oversee day-to-day office operations, handle basic IT/utility management, and act as a Personal Assistant (PA) to the Owner. The ideal candidate will be a sharp multi-tasker capable of managing housekeeping staff, maintaining office inventory, solving minor technical glitches, and providing direct administrative support to leadership.
​Key Responsibilities
​1. Office Administration & Vendor Management
​Utility Tracking: Track usage, manage renewals, and timely recharge office Wi-Fi connections and team CUG (Closed User Group) numbers.
​Inventory & Stock Control: Maintain a strict track of office supplies, pantry stock, and housekeeping materials.
​Procurement: Anticipate shortages and place orders for supplies accordingly while keeping costs within budget.
​2. Facilities & Housekeeping Supervision
​Staff Management: Supervise housekeeping and maintenance staff to ensure the office environment remains spotlessly clean, hygienic, and organized.
​Attendance Tracking: Monitor the daily attendance, punctuality, and performance of the ground staff.
​3. Basic IT Support
​Troubleshooting: Act as the first point of contact for minor IT issues (e.g., setting up routers, troubleshooting basic Wi-Fi connectivity issues, printer jams, or basic system restarts).
​Coordination: Coordinate with external IT vendors or technicians for major hardware or network failures.
​4. Personal Assistant (PA) to the Owner
​Calendar Management: Schedule appointments, manage the owner’s daily calendar, and send timely reminders.
​Task Execution: Handle confidential personal and professional tasks as assigned by the owner.
​Communication: Filter calls, manage specific correspondences, and coordinate travel or meeting arrangements when required.
​Required Skills & Qualifications
​Education: Graduate in any discipline . A background or certification in hardware/networking is a plus but not mandatory.
​Experience: Minimum 1 year experience.
​Tech-Savvy: Strong familiarity with smartphones, digital payment apps, and basic router/Wi-Fi configurations.
​Leadership: Proven ability to manage and command respect from housekeeping and support staff.
​Communication: Good verbal and written communication skills to interact with vendors, staff, and the owner.
​Traits: High level of trustworthiness, discretion, and a problem-solving attitude