Dispatch & Invoice Checking Executive

Job Description

Job Opening: Dispatch & Invoice Checking Executive

Employment Type: Full-Time

Work Mode: In-Person (Office)

Benefits: Free Food & Accommodation Provided

About the Role
We are seeking a responsible, detail-oriented, and analytical Dispatch and Invoice Checking Executive to join our team. In this role, you will be crucial in ensuring the accuracy of our outgoing shipments, maintaining flawless billing records, and supporting seamless coordination between our dispatch and accounts departments. Freshers with basic computer knowledge are welcome to apply.

Key Responsibilities
Invoice Verification: Rigorously verify invoice details, item descriptions, quantities, rates, and total amounts.

Document Matching: Cross-verify and match invoices against dispatch documents, delivery challans, and shipping details.

Pre-Dispatch Quality Control: Ensure all invoices and related paperwork are accurately prepared and finalized prior to dispatch.

Record Keeping & Data Management: Maintain systematic dispatch records and perform regular data entry updates in MS Excel.

Discrepancy Resolution: Collaborate proactively with the accounts and dispatch teams to quickly identify and resolve any billing or inventory discrepancies.

General Documentation: Assist with essential office data entry, reporting, and documentation workflows.

Candidate Requirements
Education/Experience: Basic understanding of invoicing, billing procedures, and dispatch documentation. Freshers with foundational computer skills are encouraged to apply.

Technical Skills: Basic working knowledge of computers, MS Office, and specifically MS Excel.

Core Competencies: Exceptional attention to detail, high numerical accuracy, and strong organizational skills.

Work Ethic: Honest, punctual, highly responsible, and eager to learn and grow within the organization.