Transport Accountant

Job Description

Transport Accountant

We are looking for an experienced and responsible **Transport Accountant ** to manage day-to-day accounting and finance operations of our transportation and logistics business.

The candidate should have practical experience in **Tally Prime, GST, TDS, bank reconciliation, customer/vendor accounting and transport-related accounting Software Updation Tripwise**.

Key Responsibilities

**1. Daily Accounting**

* Maintain day-to-day accounting entries in Tally Prime.
* Record sales invoices, purchase bills, expenses, receipts and payments.
* Maintain customer, vendor, driver and transporter ledgers.
* Maintain cash and bank books.
* Ensure proper accounting documentation and supporting bills.

**2. Transport Accounting**

* Maintain vehicle-wise income and expense records.
* Record diesel/fuel expenses and monitor vehicle-wise expenses.
* Maintain driver advances, driver settlements and reimbursement records.
* Account for toll, FASTag, parking, repairs, maintenance and other vehicle expenses.
* Track vehicle-wise profitability and operating expenses.
* Reconcile transport/vendor bills with actual trips and supporting documents.
* Maintain trip-wise/customer-wise accounting records.
* Coordinate with the operations team for missing bills and supporting documents.

**3. Customer & Vendor Accounting**

* Maintain customer outstanding and vendor payable statements.
* Regularly follow up for outstanding balances.
* Prepare ageing reports for receivables and payables.
* Reconcile customer/vendor ledgers.
* Verify invoices, credit notes and debit notes.

**4. GST & TDS**

* Assist in monthly GST accounting and reconciliation.
* Verify GST input credits with books and GST records.
* Maintain GST-related purchase and sales records.
* Assist in GSTR-1, GSTR-3B and other GST compliance work.
* Handle TDS accounting and reconciliation.
* Prepare TDS-related data and coordinate with the tax consultant/CA.

**5. Banking**

* Perform regular bank reconciliation.
* Record bank receipts and payments.
* Verify bank charges and other bank transactions.
* Maintain proper documentation for banking transactions.

**7. Corporate Customer Accounting**

* Verify invoices and payment statements received from customers.
* Reconcile customer statements with books.
* Track deductions, shortages, penalties, claims and other adjustments.
* Follow up on disputed deductions and pending payments.

**8. Documentation & Internal Control**

* Maintain proper accounting files and supporting documents.
* Ensure every transaction has proper supporting documentation.
* Identify accounting errors and unusual transactions.
* Maintain systematic digital records.
* Coordinate with management, operations team, CA and tax consultant.

### Required Skills

* Tally Prime
* Advanced/Good knowledge of MS Excel
* GST
* TDS
* Bank Reconciliation
* Accounts Payable
* Accounts Receivable
* Ledger Reconciliation
* Trial Balance
* Profit & Loss Account
* Balance Sheet
* Transport/Logistics Accounting
* Vehicle-wise expense accounting
* Diesel/Fuel accounting
* Driver advance and settlement accounting
* Invoice verification
* Outstanding management
* Basic knowledge of income tax

Preferred Candidate

* B.Com / M.Com preferred.
* Minimum 3 years of relevant accounting experience.
* Experience in a transport/logistics company will be strongly preferred.
* Candidate should have practical working knowledge of Tally Prime and Excel.
* Should be capable of independently handling day-to-day accounting.
* Should have good communication and coordination skills.

Important

We are looking for a **practical accountant**, not only a candidate with theoretical accounting knowledge.

The selected candidate should be capable of taking ownership of day-to-day accounting, reconciliation, documentation and monthly reporting with minimum supervision.